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Frequently Asked Questions

Answers to frequently asked questions are below. 

Quick Links

Register HERE.
If you are not attending this year. Please tell us why HERE

Book accommodations HERE.

Do we need to purchase tickets on Eventbrite?

Yes! Please book either as an individual, or as a group on Eventbrite. There will be an option to add as many people as you like. Book your Eventbrite tickets here.

How does my forum book our tickets as a group to be reimbursed by the Order?

1. One of the members of the group puts the reservation in on their own credit card.
2. The Order will reimburse them with approval from the moderators. 
3. Group will be responsible for the cost, even if they cancel reservations

For any questions about reimbursement for reservations please contact

What accommodations are available?

The Rodd Brudenell River Resort will be offering Special Guestroom Rates for The Gathering:


  • Standard Room $119

  • Junior Suite $149

  • Executive Suite $169

  • King Cottage $184 | Waterside $209

  • Queen Cottage $284 | Waterside $309

  • Two Bedroom Cottage $409

Rates are quoted: per unit, per night, plus tax, and based on 1-2 people sharing (Two Bedroom Cottage based on up to 4 sharing). Check out the accommodations page for more information on these options. The resort offers complimentary parking on site, complimentary internet, indoor pool/whirlpool/sauna/fitness room, Tennis Courts, and Brudenell Golf Course.

How can I book hotel rooms for my forum?

For group reservations, please call 1-800-565-7633 and request The Order of the Wallace McCain Institute guestroom block (Group #1724774) at Rodd Brudenell River Resort and the dates required.  

How can I book a hotel room for myself?

Book an individual hotel room for yourself at this link.

Can our forum meet before or after the gathering?


Coming Early, Leaving Late – Provisions have been made for people that are coming early or staying late. Discounted hotel rates are available 2 days before and 2 days after the Gathering. Note that

How much does attending the Gathering cost?

An event like The Gathering comes with a significant cost. Everything has been done to keep this cost as low as possible and consistent with last year's registration cost at the Algonquin in St. Andrews.

  • $300/person will apply to expenses for the overall conference, entertainment, drinks, snacks, audio/visual, etc. Forums and individuals are all asked to purchase their tickets via Eventbrite (up to 20 tickets can be purchased on Eventbrite at a time for each forum).

  • If you are only able to attend part of the event, please reach out to organizers via the contact form on this website and we will do our best to accommodate with an adjusted registration cost.

The overall intent is that this is not a cash-neutral event and will use a portion of the membership fees as designated in the original membership fee budget.


Name Tags​

The team at iSpire has continued the program to register and track people through a QR code on their name tags. Most important, the name tags must be worn to the event.

  • During registration, individuals will first scan their own QR codes which will register their phone with their barcode ID.

  • Through the weekend as an individual meets someone,  they can scan the barcode from that persons name tag

  • At the completion of the event, we will be forwarding a list of all connections each individual has made for which they have indicated they want to do a follow up with that person.

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